Kaplan Apprenticeship
Application Form
We recommend that you complete this form with your employer.
This is to ensure that you can provide the correct details relating to your contract of employment, business addresses, and your line manager's details.
If you are unsure of any of the information required on this form, please ask your employer for support.
What you’ll need to get started
There is no way to save this form before submitting.
Identification - An image of one of the following; UK/Irish passport, UK/Irish driving licence, or EEA biometric residence card (BRC)
Your National Insurance number
If applicable, Visa or evidence of EU settlement status
Details of your prior learning and qualifications
If applicable, your Contract of Employment
Personal Details
You will need your National Insurance (NI) Number for this section.
All details will be used for your apprenticeship records and for your qualification.
Please ensure you enter your name as you would want it to appear on your certification and as it appears on your identification.
Please state your legal sex.
Should you wish to, you can provide your preferred gender identity and pronouns at a later stage.
Please use your work email as your main contact email. If you don't have a work email yet, please use your personal email instead.
Please note that this email address will be used to set up your learning and Eportfolio accounts, and should not be a generic or shared mailbox for data protection purposes.
Please provide the details of an adult as an emergency contact/trusted person. Kaplan may use these details in the case of an emergency or for significant welfare concerns.
Employment Details
You will need to complete this section with your line manager to ensure the information provided is accurate.
The above address should be the office that you work from or report in to (if you primarily work from home). Please check with your line manager if you are unsure. Please note - the address must fall within English borders.
If you have worked a previous role with this employer please enter the earliest date you obtained a contract of employment
Part-time apprenticeships can be agreed by your employer, at a minimum of 16 hours per week.
You can't work more than 48 hours a week on average - normally averaged over 17 weeks. This law is sometimes called the 'working time directive' or 'working time regulations.' You can choose to work more by opting out of the 48-hour week. If you're under 18, you can't work more than 8 hours a day or 40 hours a week.
Your Line Manager
Your Line Manager will play an important role in your Apprenticeship. They will be required to participate in your Apprenticeship ePortfolio; specifically by reviewing progress, supporting you to meet your minimum planned off the job requirements and signing off Reviews and Individual Learning Plans
When providing a contact number below, please do not include country codes (eg. +44) or spaces, and use only numerical digits. UK phone numbers are ordinarily 11 digits long and start with a zero "0".
Equality, Diversity and Inclusion (EDI)
Understanding the diversity of our learners is key to ensuring that we can operate inclusively and provide everyone with the opportunity to succeed and reach their goals.
In order to do this effectively, we’d like you to help us by providing some information in this next section.
For more information on EDI please see Kaplan's EDI page
A care leaver is anyone who is between 16 and 24 years old who has spent time living in the care system, away from their family. This could be with a foster family, in a children's home or supported housing service, or under another arrangement as agreed by their social worker.
If you are a care leaver, you may be entitled to additional funding and support. Your Kaplan's Talent Coach will discuss this further with you at your first review. You can find more information about the additional support available at the link below.
Care Leaver Information
An education, health and care ( EHC ) plan is for children and young people aged up to 25 who need more support than is available through special educational needs support.
More information about education and health care plans.
Eligibility
Following Brexit, new eligibility rules were introduced as a result of the EU Settlement Scheme offered to EU, non-EU and Swiss citizens living in the UK to protect their residence in the UK. We are required to check the status and validity of prospective apprentices that have settled or pre-settled status granted to them. This will be verified during the application review stage.
More information about EU settlement can be found on gov.uk.
Chosen Qualification
Please provide the details of the apprenticeship qualification you would like to study with Kaplan. If you are unsure of any details, please confirm with your line manager before submitting this application.
View Kaplan's qualifications
Current & Prior Learning
Please list all additional qualifications, by level, that you have studied below. This includes your GCSE's (or equivalent). It's important that you provide as much information as possible to help determine your individual learning plan.
If you do not have qualifications at these levels please state N/A. If you have multiple within each level please add on separate rows.
Apprentice Privacy Notice
This privacy notice is issued by the Education and Skills Funding Agency (ESFA) on behalf of the Secretary of State for the Department of Education (DfE) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used in the ILR. Your personal information is used by the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to meet our statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. Our lawful basis for using your special category personal data is covered under Substantial Public Interest based in law (Article 9(2)(g)) of GDPR legislation. This processing is under Section 54 of the Further and Higher Education Act (1992).
The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities, and employers (FE providers) must collect and return the data to the ESFA each year under the terms of a funding agreement, contract or grant agreement. It helps ensure that public money distributed through the ESFA is being spent in line with government targets. It is also used for education, training, employment, and well-being purposes, including research.
We retain your ILR learner data for 20 years for operational purposes (e.g. to fund your learning and to publish official statistics). Your personal data is then retained in our research databases until you are aged 80 years so that it can be used for long-term research purposes. For more information about the ILR and the data collected, please see the ILR specification at https://www.gov.uk/government/collections/individualised-learner-record-ilr
ILR data is shared with third parties where it complies with DfE data sharing procedures and where the law allows it. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact learners to carry out research and evaluation to inform the effectiveness of training.
For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter ( https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter ) and the DfE Privacy Notice ( https://www.gov.uk/government/publications/privacy-notice-for-key-stage-5-and-adult-education )
If you would like to get in touch with us or request a copy of the personal information DfE holds about you, you can contact the DfE in the following ways:
If you are unhappy with how we have used your personal data, you can complain to the Information Commissioner’s Office (ICO) at:
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. You can also call their helpline on 0303 123 1113 or visit https://www.ico.org.uk
Where sharing is not part of our statutory duties, you can give your consent to be contacted by other third parties about:
By the following contact methods:
For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter (https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter) and the DfE Privacy Notice (https://www.gov.uk/government/publications/privacy-notice-for-key-stage-5-and-adult-education)
If you would like to get in touch with us or request a copy of the personal information DfE holds about you, you can contact the DfE in the following ways:
- Using our online contact form https://form.education.gov.uk/service/Contact_the_Department_for_Education
- By telephoning the DfE Helpline on 0370 000 2288
- Or in writing to: Data Protection Officer, Department for Education (B2.28), 7 & 8 Wellington Place, Wellington Street, Leeds, LS1 4AW
If you are unhappy with how we have used your personal data, you can complain to the Information Commissioner’s Office (ICO) at:
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. You can also call their helpline on 0303 123 1113 or visit https://www.ico.org.uk
Date last updated: 23 May 2023
Learner Record Service
The information you supply is used by the Learning Records Service (LRS). The LRS issues Unique Learner Numbers (ULN) and creates Personal Learning records across England, Wales and Northern Ireland, and is operated by the Education and Skills Funding Agency, an executive agency of the Department for Education (DfE). For more information about how your information is processed, and to access your Personal Learning Record, please refer to: https://www.gov.uk/government/publications/lrs-privacy-notices
Apprentice Statement- I have been made aware that I am on a programme funded by the Education and Skills Funding Agency which is part-financed by the European Union through the European Social Fund (ESF).
- I am aware of the Education and Skills Funding Agency complaints procedure: http://www.gov.uk/complainfurthereducationapprenticeship
- My place of work (the office I spend the majority of my working time in) is based in England.
- The information provided in this form will be used to help determine the most suitable programme for my Apprenticeship and this recommendation may be shared with my employer.
- I have a contract of employment.
Kaplan processes and retains data in accordance with the current General Data Protection Regulations. Kaplan Financial is committed to maintaining the privacy and security of your personal data. For further information regarding our compliance with GDPR regulations, please see: http://www.kaplan.co.uk/about/privacy-cookie-policy
Kaplan may need to ask the professional body which sets exams for your apprenticeship to share your apprenticeship assessment results data with Kaplan. By signing this agreement, you consent to the professional body sharing your assessment results data with Kaplan for the duration of your apprenticeship.
Please note that failure to complete any element of Kaplan’s enrolment process, including but not limited to; the Apprenticeship Agreement, Commitment Statement and Initial Activity on MyKaplan may result in your Apprenticeship being cancelled.
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